Free email signature generator for Gmail and Outlook

Fill in your details, pick a template and copy a signature that keeps its layout in Gmail, Outlook and Apple Mail. Built with tables and inline styles, the way email needs it. No sign-up.

1. Your details

It must be a public https address, for example an image on your website. Email apps can’t show pictures stored on your computer.

2. Links and a button

3. Pick a template

Template

Add it to Gmail

Open Gmail on a computer, click the gear, then See all settings. In the General tab, scroll to Signature, click Create new, name it and paste into the box (Ctrl+V or ⌘V). Choose it under Signature defaults and press Save Changes at the bottom of the page.

Add it to Outlook (new Outlook and the web)

Open Settings, then Accounts, then Signatures. Click New signature, name it and paste into the box. Pick it as the default for new messages and replies, then press Save.

Add it to classic Outlook on Windows

Go to File, Options, Mail, then Signatures. Click New, name it, paste into the Edit signature box, choose it as the default on the right and press OK.

Add it to Apple Mail on a Mac

Open Mail, Settings, then Signatures. Choose your account, click + and name it. Untick Always match my default message font, then paste into the right-hand box.

Video walkthrough

Watch how it works

Make an email signature for Gmail, Outlook or Apple Mail and copy it in one click.

1:19 · narrated, with on-screen captions

How it works

A signature in three steps

Fill in your details

Name, title, contact details, a photo or logo address, social links and an optional button.

Pick a template

Four layouts, one accent colour and a web-safe font. The preview updates as you type.

Copy and paste

Press Copy signature and paste it into Gmail, Outlook or Apple Mail. Steps for each are under the preview.

Why it holds together in every inbox

Email apps strip most of what web pages use. Gmail drops style sheets, Outlook on Windows draws email with Microsoft Word’s engine, and web fonts rarely load. So every signature here is built the old, reliable way: a layout table, inline styles on each element, fonts every computer already has, and plain links for your social profiles instead of icon images that can be blocked.

Getting your photo or logo to show

A signature picture has to live on the web. Use an image that is already on your website (right-click it and copy the image address), or upload it to any host that gives a direct https link to the file. Keep it small, around 200 pixels wide, so the email stays light. Some people’s email apps hide pictures until they choose to show them, so the signature still reads well without it.

What to put in a business signature

  • Your name and role, so people know who they’re talking to.
  • One phone number and your website. More than that becomes clutter.
  • Two or three social profiles you actually keep up to date.
  • One clear next step, such as booking a call or leaving a Google review.
Questions

Signature questions

Is this email signature generator free?

Yes. There is no sign-up and no limit. Each signature ends with a small “Made with Fynl” link, which is how we keep it free.

Will it work in Gmail and Outlook?

Yes. The layout uses tables and inline styles only, with no style sheets and no web fonts, which is what Gmail, Outlook and Apple Mail keep when you paste a signature.

Why doesn’t my photo show?

The picture must be a public https web address. Images from your computer, or links to a page rather than to the image file, can’t be shown. Some recipients also block pictures until they allow them.

Is there a size limit?

Gmail allows signatures up to 10,000 characters. The generator shows the size of yours and warns you if it gets close.

Can I edit it after I paste it?

Yes, small text changes are fine in your email app. For bigger changes, come back here: the page remembers your details on this device, so you only change what’s new and paste it again.

Do you keep my details?

No. Everything happens in your browser and nothing is sent to us. Your details are saved only on this device so they’re there next time.

More free tools

Free tools for the rest of the job

Google review link generatorYour direct “write a review” link, a QR code and a printable card.Open the tool →UTM builderTracking links for GA4 with presets and a saved history.Open the tool →Free QR code generatorLinks, Wi-Fi, contact cards and more, with your logo. PNG and SVG.Open the tool →

See all 14 free tools

One place for the customers these tools bring in

Fynl is the business portal for small teams: contacts and leads, booking, quotes and invoices, forms, your Gmail inbox and your website, from $49 a month.

Try Fynl See the full portal