Trial & Membership Replier
Drafts a friendly reply with prices and a trial class to every inquiry.
Every day at 8 AM, 10 AM, 12 PM, 2 PM, 4 PM, 6 PM and 8 PM
Fitness & Yoga Studio team, 8 agents
AI agents for
AI agents for
gyms, yoga and fitness studios
A studio lives on a simple path: inquiry, trial class, member. Most of the people who fall off that path do it quietly, with a missed reply or a class they meant to book. This team watches the path for you and drafts the nudge at each step.
An add-on to any Fynl plan: $19.99 a month or $200 a year. Drafts only, so nothing is sent without you.
Your studio team: 8 agents at 5 desks
8 agents work at 5 desks (Leads, Clients, Money, Reviews and Marketing). The Trial & Membership Replier drafts a friendly reply with your membership or intro-offer pricing from your price list or past emails, and offers two upcoming classes from your calendar. The Trial Class Follow-up writes on day 2, 5, 8, 12 and 16, and Member Win-back drafts a no-guilt note to members who have not been in for a month or more. All drafts; nothing is sent.
Leads desk, 2 agents
Answers new inquiries and follows up with the ones who go quiet.
Trial Class Follow-up
Follows up after a trial or inquiry on days 2, 5, 8, 12 and 16.
Mon, Tue, Wed, Thu, Fri, Sat at 10 AM
Clients desk, 1 agent
Looks after people who have booked or bought.
Member Win-back
Welcomes back members who haven't been in for a few weeks.
Tue at 10 AM
Money desk, 2 agents
Chases what you are owed and tells you where you stand.
Membership Payment Chaser
Kind reminders for failed or unpaid membership invoices.
Mon, Wed, Fri at 10 AM
Weekly Owner Digest
A short Monday report: new leads, trials, money owed and the one thing to do first.
Mon at 7 AM
Reviews desk, 1 agent
Asks for reviews and referrals and keeps past customers close.
Review & Referral Asker
Asks for a review after a trial or first weeks, and for friend referrals.
Tue, Fri at 11 AM
Marketing desk, 2 agents
Writes the posts, blog drafts and partner notes that bring in new work.
Class & Community Posts
Drafts weekly class-schedule and community posts.
Mon, Thu at 9 AM
Wellness Partner Notes
Writes to physios, nutritionists and local businesses that can send members.
Tue at 10 AM
What a week looks like
Each agent works on its own days and hours, in your business's time zone. This is a normal week for a studio, and it comes straight from the schedules in the team above.
Monday
The Weekly Owner Digest is ready at 7 AM: new leads, trials, money owed and the one thing to do first. At 9 AM Class & Community Posts looks at this week's classes and events and drafts a post highlighting two or three of them. The Membership Payment Chaser drafts light reminders for failed or unpaid membership invoices at 10 AM.
- 7 AM Weekly Owner Digest
- 8 AM to 8 PM Trial & Membership Replier
- 9 AM Class & Community Posts
- 10 AM Membership Payment Chaser
- 10 AM Trial Class Follow-up
Tuesday
Member Win-back finds members who have not been in for a month or more and drafts a short, warm note with a few upcoming classes. The Wellness Partner Notes agent drafts intros to physios, nutritionists, chiropractors and corporate wellness contacts, and the Review & Referral Asker drafts requests for people who tried a class or joined about a week ago.
- 8 AM to 8 PM Trial & Membership Replier
- 10 AM Member Win-back
- 10 AM Trial Class Follow-up
- 10 AM Wellness Partner Notes
- 11 AM Review & Referral Asker
Wednesday
The Trial Class Follow-up keeps working through trial and inquiry leads, from a tip for getting started on day 5 to two upcoming class times on day 12. The Membership Payment Chaser makes its midweek pass.
- 8 AM to 8 PM Trial & Membership Replier
- 10 AM Membership Payment Chaser
- 10 AM Trial Class Follow-up
Thursday
Class & Community Posts drafts a Google Business post about a workshop, an event or what a class is like, written to welcome beginners.
- 8 AM to 8 PM Trial & Membership Replier
- 9 AM Class & Community Posts
- 10 AM Trial Class Follow-up
Friday
The Membership Payment Chaser makes its last pass, with a task for you to talk to anyone 21 days behind. The Review & Referral Asker prepares another round of requests, with a bring-a-friend ask if you run that offer.
- 8 AM to 8 PM Trial & Membership Replier
- 10 AM Membership Payment Chaser
- 10 AM Trial Class Follow-up
- 11 AM Review & Referral Asker
Saturday
Saturday keeps the Trial & Membership Replier running seven times from 8 AM to 8 PM, and the Trial Class Follow-up runs at 10 AM.
- 8 AM to 8 PM Trial & Membership Replier
- 10 AM Trial Class Follow-up
Sunday
Sunday has one agent running: the Trial & Membership Replier, seven times between 8 AM and 8 PM.
- 8 AM to 8 PM Trial & Membership Replier
How it stays safe
The agents can read your leads, calendar, invoices and inbox, and they can write drafts and tasks. They cannot send an email, publish a post, book an appointment or change a lead or an invoice. Fynl does not send text messages or answer phone calls yet, and neither do the agents.
Drafts only
Every email, post and blog entry is saved as a draft: in your Gmail drafts, your Social Planner, Websites then Blog, or your task list. The agents have no way to send or publish anything.
You approve
You read it, change it and send it yourself. Each run ends with a short plain-English report of what the agent did and where its drafts are waiting.
Your own AI key
The agents run on your own Claude or ChatGPT API key, not a chat subscription. You pay the AI company directly, and you can revoke the key whenever you like.
A monthly limit
You set a monthly spending limit for the agents. It starts at $25. If they reach it they pause until you raise it or the month turns over, and you are told.
In a studio, specifically
- Class and community posts make no medical or weight-loss claims and no before-and-after promises, and use no member names or photos without permission.
- A freeze, a free class or a deal is offered only if you have offered one in past emails. It never invents a discount.
- Payment reminders mention pausing or freezing a membership only if your emails say that is a real option, and never mention fees you have not set.
- Win-back notes go to at most 10 members per run and skip anyone who has a booking in the next two weeks.
How you start, and what it costs
Pick your team
In Agents Office, choose your kind of business. The whole studio team is set up in one click, each agent at its own desk.
Connect your AI key
Connect Gmail and add your own Claude or ChatGPT API key under Account then AI. Without a key an agent waits at its desk.
Check the drafts
Open your drafts, edit what you like and send. You can change, pause or remove any agent whenever you want.
$19.99/month
or
$200/year
about two months free
- An add-on that works with any Fynl plan (Starter is $49 a month). It is not part of the Starter or Agency plan.
- Set up the whole team for your kind of business in one click. Cancel any time.
- The AI itself is billed to you by Anthropic or OpenAI on your own key, with a monthly limit you set. Fynl adds nothing on top.
Agents, schedules and prices on this page were last checked on October 17, 2026.
Questions
About the studio team
Can it handle class bookings and waitlists?
No. It reads your Fynl calendar to offer upcoming classes and drafts the reply, but it does not book anyone in. Booking itself stays in your Fynl booking page or calendar.
What happens when a membership payment fails?
The Membership Payment Chaser reads your unpaid invoices and drafts a light first reminder and a clearer second one, and after 21 days it adds a task so you can talk to the member yourself. It skips any invoice reminded in the last five days. It reads invoices in your Fynl account, so memberships billed in another system are outside its view.
Will it contact people who have not been to class in a while?
Yes. Member Win-back compares who came in the last 90 days with who came in the last 30, and drafts a no-guilt note to anyone who has gone quiet, with a few upcoming classes. It offers a freeze, a free class or a deal only if you have offered one before.
Is it only for studios, or for personal trainers too?
Both. The team is written for gyms, yoga and pilates studios and personal trainers: the trial or intro-session reply, the follow-up, member win-back, payment reminders and community posts.
Can the studio team run on my ChatGPT Plus or Claude subscription?
No. A chat subscription is not an API key. You may already use a chat subscription for class descriptions and captions. Claude Pro, Claude Max, ChatGPT Plus and similar plans can't be connected to Fynl. The agents run on your own API key, which you create on the company's developer site (console.anthropic.com for Claude, platform.openai.com for ChatGPT) and pay for per use. If you pay for Claude Max, it includes monthly API credits ($100 a month on Max 5x, $200 on Max 20x) that you can link to your key in Claude's billing settings. The $19.99 a month pays for Agents Office itself; Fynl adds nothing on top of what the AI company charges.
More teams, and where to read next
AI agents for salons, barbershops and spasFill your chairs: answer booking questions fast, bring clients back on time, and fill quiet days.See the teamAI agents for dentists, clinics and med spasAnswer new-patient inquiries fast, bring patients back for their visits, and earn reviews and referrals.See the teamAI agents for coaches and consultantsTurn inquiries into discovery calls, prepare for every call, and keep your name in front of the right people.See the team
Give your studio a team that does the follow-up
8 agents, one click to set up, and every draft waits for your approval. $19.99 a month, or $200 a year.
Get started at portal.fynl.io See every team